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First have a good mix of men and women from different companies and even different towns and experience levels to cultivate sharing of different tools and techniques. Then follow these guidelines:
1. Have a name for the group, and a "Mission Statement"
2. Take stats first, and come up with a group average for each meeting.
3. Have a set of goals for production each year and track them for the group.
4. Have an agenda for meetings. Limit the size of a group between 8 and 12.
5. Have a set of By Laws for the group.
6. Have roles defined, such as Meeting Chair, Sergeant of Arms, Treasurer, etc.
7. Decide a fixed time, location and day for meeting each month. (2 hours max)
8. Establish a "Strike" policy and/or fines for unexcused absence, late arrival, sub-par attitude, dismal production, or disruption of meetings.
9. Be prepared to ask someone to leave the group if they are not contributing to the overall goals or chemistry of the group.
You can begin here with our Mentor Directory Map. We are still compiling and registering new groups each week, so please check back if you don't see something in your area just yet.
Each year the membership should conduct elections for President, Vice President, Secretary and Treasurer.
The Treasurer's duties are to collect money for dues and charities and to put monies into the mentor group checking account, report to the group quarterly, on balance and expenses and disburse monies as necessary.
The President's duties are to keep control of the meetings, to review and approve all monthly meeting topics, chair quarterly meeting with officers , lead the steering committee, keep group informed on all upcoming events, such as Master Sales Academy and reach out to members and other mentor groups to generate new ideas.
The Vice President's duties are to oversee the meeting if the President is not available, coordinate group activities, participate on the steering committee and promote the Mentor Group.
The Secretary's duties are to keep accurate records of the individual and group statistics, and to report them monthly.
Sam Zweifel, RealNet Learning Services, 1-703-663-9419 or e-mail him at Sam@RealNetLearning.com.
These are a few guidelines:
A member can be subject to expulsion from a group who is found in violation of national, state or local law; who is found to be in violation of the Code of Ethics and Standards of Practice of the National Association of Realtors; who is found to be in violation of the Mentor Group's rules, mission statement or general well being of the group.
Any member can charge another member under "new business" and must do so formally and in front of the group at a regularly scheduled meeting.
The person charged, if not present at the meeting will be notified by the chairperson as soon as possible, but no longer than one week after the charge.
Any person charged shall be given the right to defend themselves or explain their circumstances to the Mentor Group at the next regularly scheduled meeting and the rest of the group shall vote on whether to expel the member.
A quorum must be present to expel a member. A simple majority of the members present can approve the expulsion. A tie shall be deemed a vote not to expel. The charged member can not vote.
If the charged member does not show up, and is not excused from the meeting in which they are to defend themselves, the charged person waives their right to defend themselves and the group shall decide whether to expel them.
It is quick and simple! Click here: E-Mentor Group, and register today!
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